Title IX software for schools and colleges
Title IX software that keeps every report, supportive measure, notice, investigation step and appeal in one file.
Who uses it
Title IX coordinators
One log of reports and formal complaints, with the date the district or institution first knew.
Investigators
Interviews, evidence and the investigative report kept with the case instead of in a personal folder.
Decision-makers and appeal officers
Written determinations and appeal decisions stored where they belong in the record.
Building and campus designees
Intake forms that route a report to the coordinator without passing it around by email.
What Title IX software handles
- Reports and formal complaints
- Supportive measures offered and provided
- Notices of allegations
- Interview and meeting notices
- Evidence and investigative reports
- Determinations
- Appeals
- Informal resolutions
- Dismissals and emergency removals
Built for Title IX teams
The Title IX law office configures its own case management — pipeline, parties, letters, reports. None of it is shared with another department.
Title IX reports, with or without a name
Students and employees file through a form your office writes. Anonymous submissions arrive the same way, and your coordinator can keep asking questions without the sender being revealed. Each one is reviewed before it opens as a case, as the anonymous reporting system page explains.
Your grievance procedure, stage by stage
Build the sequence your policy actually describes, put a clock on each step, and gate the ones that need a decision before anything moves forward.
Complainant, respondent, advisor, witness
Define the roles your procedure recognizes, then attach people to a case as those roles instead of pasting names into a notes field.
Title IX details captured before a case moves
Decide which facts must be recorded before a case can leave a stage, so the file is complete at the point it is created rather than months later.
Notices written once, issued consistently
Notice of allegations, investigator assignment, determination — drafted as templates and generated against the case with the parties already filled in.
Acknowledgments collected electronically
Route a determination or an advisor agreement for electronic signature; the countersigned version returns to the file on its own.
Hearings and meetings on the record
Create the kinds of dates your process runs on, then schedule them against a case so the next step is visible before it arrives.
Who may open a Title IX file
Investigators, decision-makers and appeal officers each get a role exposing only the cases and fields their part of the procedure requires.
Case reports your Title IX office sends upward
Build the view your cabinet or board asks for — volume, stage duration, outcomes — and save it so the same report runs again next term.
Questions we get
Does it cover both K-12 and higher education?
Yes. K-12 districts and colleges follow different steps under the same law, so each builds its own workflow, forms and notices.
Can it show what we did when no formal complaint was filed?
Yes. Responses, supportive measures and the reasons behind them can be recorded on a case whether or not a formal complaint follows.
What about records retention?
Cases keep their full history with dates, so files can be retained as long as your policy and federal rules require. Our free field guide covers what the rules say to keep and for how long.
Who can see a Title IX case?
Access follows the role. A Title IX case is visible to the people assigned to it, not to everyone with a login.
Can we change the process if the regulations change again?
Yes. Stages, notices and time limits are configuration rather than code, so a change in the rules is an edit to your workflow. Closed cases keep the process that was in force when they were decided.
Does informal resolution run as its own track?
Yes. It can be a separate path with its own steps and its own record, so what was offered, what was agreed and who facilitated it are all documented separately from an investigation.
Can an advisor be given access without seeing everything?
Yes. Access is granted per case and per role, so an advisor sees what their party is entitled to see and nothing else. Every view is logged.
Can one coordinator cover several schools or campuses?
Yes. A coordinator can hold cases across sites while staff at each site see only their own. Reporting still rolls up to one view.
What happens if the respondent leaves part-way through?
The case stays open with its full history. Separation is recorded as an outcome in its own right, which matters when the same person applies elsewhere or the matter is reviewed later.
Can we keep training materials with the cases they relate to?
Yes. Materials can be stored against the department so what a decision-maker was trained on is retrievable alongside the cases they decided.
Hop toKeep reading
See it on your own process
Thirty minutes, no slide deck. Bring the workflow that gives you the most trouble and we will build it on the call.
Schedule a demo