Anonymous reporting system for schools and colleges
An anonymous reporting system with a form that asks for no name and a way to keep talking to whoever filed it.
Who uses it
Student services and school safety teams
Take tips from students and families, follow up, and keep each one with its notes.
Title IX and conduct offices
Hear concerns from people who are not ready to put their name on a complaint.
HR and employee relations
Give staff a way to raise a concern about a colleague, kept apart from student records.
Principals and campus leaders
See what has come in, what has been reviewed and what is still waiting.
What an anonymous report can cover
- Bullying and harassment
- Threats and safety concerns
- Worries about a student's wellbeing
- Discrimination and Title IX concerns
- Misconduct by an employee
- Anything else your form asks about
How the anonymous reporting system works
From a phone to a case, with your team in control at every step.
The reporter opens a link or scans a code
Your team shares a web link or prints a QR code. The form opens on a phone with no login and no app, and the anonymous option is shown plainly.
A one-time access key appears on the confirmation screen
An anonymous report produces a random key, shown once. It is never emailed and cannot be recovered, and it is tied only to that report.
Your team reviews the report before it becomes a case
Submissions arrive as reports with their own numbers. Someone on your team confirms the review before one opens as a case, so nothing becomes casework until a person has read it.
The reporter comes back with the key
The check-in portal shows the status, takes added information and holds replies from the investigator, and the reporter never has to give a name.
Built for the team that reads the reports
Anonymous reporting software that your own administrators configure.
A form your team builds and controls
Drag and drop the questions, show or hide them based on earlier answers, and accept photos or files. Each department publishes its own form.
The form in the reporter's own language
Turn on languages for a department and translate each question, placeholder and option. The public form then offers a language selector.
The right person hears about it
Alert people in the system, by email or by text, based on their role and the type of report, so a safety concern reaches whoever handles safety concerns.
A report left unread raises its hand
Set a time limit on the review stage. When a report sits past it, the board flags it and a notification rule can alert the owner.
Staff see a report, not a name
Name, email and phone fields are skipped when the reporter stays anonymous, and the report is logged as anonymous. People who choose to identify themselves use the same form.
Questions go back without an email address
Ask for more detail through the thread. The reply waits in the check-in portal until the reporter returns with the key.
Every step written down
Each action on a report goes into a history that nobody can edit or delete, so the record shows what arrived, who reviewed it and what was done.
Only the people you name can see it
Access follows the role and the department. A report about a staff member can be limited to HR while student services never sees it.
A phone call or a visit goes in the same way
Staff open a report from the board on someone's behalf, using the same questions. With no name entered, it is logged as anonymous.
The follow-up starts when the case does
A template creates the standard checklist as soon as a report opens as a case, so every tip gets the same first steps.
Made to be filled in on a phone
The public form is a single column with large touch targets and no sideways scrolling, and it takes photos from the camera or the camera roll.
Counts of reports received and converted
See how many reports arrived, how many became cases and how many days that took.
Questions we get
Is an anonymous report really anonymous?
The form does not ask an anonymous reporter for a name, email address or phone number, and the access key is tied only to that report. What a reporter writes can still point to them, so your team decides how much detail the form asks for.
What if the reporter loses the access key?
The key cannot be recovered, by design. The reporter can file a new report that refers to the earlier one, or contact your office directly.
Can we reply to someone who reported anonymously?
Yes. Replies go through the secure thread in the check-in portal, which the reporter opens with the access key. You never need an email address.
Does the reporter need an account or an app?
No. The public form needs no login, and the check-in portal needs only the access key.
Does a report become a case right away?
No. It arrives as a report with its own number. A person on your team confirms the review, and only then does it open as a case with a case number.
Can the form accept photos or documents?
Yes. File upload is one of the question types, and it works with a phone's camera and camera roll.
Can students, parents and staff each have their own form?
Yes. Each board in a department has its own public form, with its own questions, languages and routing.
Can staff log a tip that came in by phone or in person?
Yes. Staff open a report from the board using the same questions. With no name entered, it is logged as anonymous.
Is this a staffed hotline or anonymous reporting software?
It is anonymous reporting software. Your own team runs it, and reports go to the people and departments you name rather than to an outside call center.
Can anonymous reports about employees go to HR instead of student services?
Yes. Routing and permissions are set per department, so a report about an employee can reach HR alone.
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